Email to Craft

Email to Craft allows you to forward emails directly into your Craft workspace – turning them into tasks, documents, or Daily Notes. Whether you’re managing newsletters, reminders, or to-dos, this feature helps you stay organized without leaving your inbox.

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How to Set It Up

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How It Works

Craft uses simple markers in the subject line to determine what should happen to the forwarded email. These include task markers, location markers, and deadlines.

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Create a Task

To turn your email into a task, begin the subject line with [ ]. Example: [ ] Read newsletter The task will be added to your Task Inbox unless you specify a different location (see below).

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Choose a Location

Use the > marker to set where the email should be sent:

• >today, >tomorrow, or >yesterday – Adds the content to the corresponding Daily Note
• >YYYY-MM-DD – Adds the content to that day’s Daily Note
• >unsorted – Creates a new standalone document in the Unsorted folder

Example: [ ] Team meeting notes >2025-07-01

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Add a Deadline

To set a deadline for a task, use the ! marker:

• !today, !tomorrow, or !YYYY-MM-DD – Sets the deadline for the task

Example: [ ] Submit report >today !tomorrow This creates a task in today’s Daily Note with a deadline for tomorrow.

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Default Behavior

If you don’t include any markers in the subject line, Craft will apply your default import setting, which you can configure on the Email to Craft Settings page.

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Attachments

• Attachments such as PDFs, images, and documents are supported and will be imported into the Craft document
• Videos are imported as downloadable file blocks, not as embedded video players
• Some email providers may not automatically forward attachments – use “Forward with attachments” to ensure they’re included. For Gmail, see this article

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Formatting

Craft’s email import adapts to your email content and formatting to ensure clean and polished results:

• Bullet points and line breaks are preserved
• Task markers like [ ] or [x] within the email body will convert to checklist items
• Divider lines like --- will be recognized as section breaks

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Troubleshooting

If your forwarded email doesn’t appear in Craft:

• Confirm the email address you’re sending from is authorized in your Email to Craft settings
• Make sure subject markers ([ ], >today, !tomorrow) are correctly formatted
• If you’re using automated forwarding or redirecting (e.g., via Gmail or Apple Mail), ensure full emails and attachments are sent

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Use Cases

Email to Craft is perfect for:

• Newsletter management: Forward newsletters to read and organize in Craft
• Task capture: Turn emails into actionable tasks with deadlines
• Daily logging: Send yourself emails that automatically go to today’s Daily Note
• Reference collection: Forward important emails for long-term reference
• Meeting notes: Email yourself meeting notes that land in the right Daily Note

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Quick Reference