Dates, deadlines & reminders

Every task can carry its own dates so Craft can organize your work for you. A task can have a schedule, a deadline, a reminder, and a repeat rule, in any combination.

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Schedule vs deadline

These two dates do different jobs, and keeping them straight is the key to a calm task list:

• Schedule is when you want to start. A scheduled task appears in Today on its date and shows on your Calendar.
• Deadline is when it has to be done. Setting a deadline does not move the task on the calendar by itself.

This distinction also drives what counts as late:

• Only a past deadline marks a task overdue (shown in red).
• A missed schedule date is not overdue. The task simply rolls forward into Today, so it stays in front of you without being flagged as late.

Select a task and use the hovering toolbar to set a schedule or a deadline.

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The date picker

Setting a schedule or a deadline opens a date picker where you choose the day from a calendar. The same picker lets you add a repeat rule or a reminder while you are there.

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Reminders

A reminder sends you a notification so a key task does not get missed. Reminders are not a tasks-only feature: any block in Craft can have one, and they pair naturally with tasks. When setting a reminder you can pick a preset (In 20 minutes, In 1 hour, In 3 hours, Next week) or choose Custom… If the task has a scheduled date, the picker also suggests that date as the first option. For everything reminders can do, see the Reminders article.

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Recurring tasks

Repeating tasks keep routines on track without you re-adding them each time. You can make any task recurring, whether it lives in the Tasks view or inside a document. To set up a repeat, open a task’s Schedule, choose Repeat, and pick how often it should recur:

• Daily - Repeats every day
• Every Weekday - Repeats Monday to Friday
• Weekly - Repeats on a specific day of the week
• Monthly - Repeats on the same day each month
• Yearly - Repeats on the same date each year
• Custom - Set your own pattern, for example every 3 days or every second Tuesday

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Keyboard shortcuts on Mac

Power users can manage dates without leaving the keyboard: On Windows and the web, Ctrl + Shift + S opens Schedule Task… and Ctrl + Alt + S schedules the task for today. The deadline and reminder shortcuts are available on Mac only.

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