Collections

With Collections in Craft, you can organize your content using a flexible database-style table inside any document or page. Collections bring structure, depth, and flexibility to your notes, projects, knowledge base, or workflows.

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What is a Collection?

A Collection is more than just a table. It’s a fully customizable set of fields where each entry can hold more detailed information. With Collections, you can add custom field types such as:

• Title (renamable): The default column for each entry. You can rename this column to suit your needs (e.g., “Product Name”, “Task Title”, “Client”).
• Text: Use this to capture notes, descriptions, or any other textual data.
• Number: Ideal for tracking quantities, scores, or any numeric values. Supports custom formatting (see below).
• Checkbox: Great for marking tasks as complete or tracking boolean values (yes/no).
• Date: Set important dates like deadlines, creation dates, or event schedules.
• URL: Include relevant links to resources, websites, or shared documents.
• Link to block: Link any block (paragraph or document title) within the same space, creating contextual links to relevant information.
• Email: Ideal for quickly initiating a new message for an email address.
• Single Select: Choose one option from a predefined list, perfect for categories or statuses.
• Multiple Select: Select more than one option from a predefined list.
• Relational Field: Link other Collections or create two-way linking between Collections; multi-select allows adding multiple related fields.

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Number Field Formatting

Number fields in Collections support advanced formatting options to display values in the format that best suits your needs:

• Percent display: Show values as percentages (e.g., 0.85 → 85%)
• Currency symbols: Add currency symbols like $, €, £, ¥, and more to display monetary values
• Decimal precision: Control the number of decimal places (0-5) to display for precision or simplicity

These formatting options help you create professional-looking tables for budgets, financial tracking, progress indicators, and any other numeric data where presentation matters.

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Column Management

Customize your Collection’s layout to focus on what matters most:

• Resizable columns: Click and drag column borders to adjust width – perfect for fitting long text or narrowing unused fields
• Persistent width: Column widths are automatically saved, so your layout stays consistent across sessions

This gives you complete control over how your Collection appears, whether you’re working with compact data or detailed information.

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Quick Search

Find specific entries in your Collection instantly:

• Search within rows: Use the search bar to filter Collection entries in real-time
• Type-as-you-filter: Results update as you type, making it easy to locate specific items without scrolling through large Collections

Quick search works across all visible fields in your Collection, helping you navigate large datasets efficiently.

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Working with Collections

Once you have your Collection ready, you can: Sort, Filter, and Group: Organize the information in your smart table the way that suits your workflow best. You can sort, filter, and group data by different fields, allowing you to view your information in meaningful ways. Customize the Display: Choose which fields you want to display, keeping your interface clean and focused on the information that matters most. Set new Views: Views are customizable ways to display your Collection based on your specific needs. Instead of manually adjusting the sorting, filtering, or field visibility every time you work with a Collection, you can now save different configurations and switch between them with ease. Learn more about Collection Views. Build Sub-Pages (or sub-documents) for each entry, adding depth and context where needed. Each item in your Collection can expand into its own sub-page, giving you more flexibility to track details or create related content. Share or Publish Sub-Pages: Just like any other document, sub-pages in a Collection can be shared with anyone for easy collaboration and updates.

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How to Add a Collection

To add a Collection to your document:

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Limitations

Collections are flexible, but there are a few important constraints to keep in mind:

• Maximum of 21 columns per Collection (including the Title column). You will not be able to add additional fields once this limit is reached.
• No hard limit on rows, but performance may degrade after approximately 1,000 rows, especially on older or less powerful devices.

These limitations help Collections remain fast, stable, and predictable across all platforms.

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Where Collections Shine

Here are some common use-cases where Collections elevate your workflow:

• Project & Task Management – Track tasks, set deadlines, mark platforms, monitor statuses, and group by team or stage
• Client & CRM Management – Maintain client records, meeting notes, communication history, and link to sub-pages for full context
• Knowledge Management – Organize research, ideas, documentation, or articles in a structured format with relational links and multiple views
• Inventory & Asset Tracking – Manage items, monitor stock levels, linked suppliers, and custom fields tailored to your process

And many other scenarios where structured, searchable, and linked data make sense.

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Video Tutorials

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